Accounts Payable Specialist

Accounts Payable Specialist

• Review all invoices for proper approvals, coding, and any other necessary supporting documentation
• Perform three-way match between Vendor Invoices, Purchase Orders, and Receiving Documentation
• Enter invoices into accounting system
• Research and troubleshoot invoice and employee expense report issues such as outstanding credits, open and past due invoices, and items pending approval
• Recognize discrepancies between Purchase Orders, Vendor Invoices, and Vendor Packing Lists, and work with Warehouse Manager and Purchasing department to resolve issues
• Produce weekly payment runs
• Maintain well-organized filing system for Accounts Payable documentation and vendor records
• Assist Human Resources department with light administrative work as needed
• Reconcile vendor account statements and respond to vendor requests in a timely manner
• Ensure correct documentation is obtained for new vendors
• Assist in preparation of annual 1099 forms
• Match daily cash deposits to bank activity statements and quickly resolve discrepancies on a daily basis
• Collect daily Cash Over/Short report from stores, ensure that Store Managers research discrepancies, and collaborate with Operations, Store Managers, and Loss Prevention team to resolve issues
• Other duties as assigned

• Two years of experience in an Accounts Payable role
• Excellent attention to detail
• Ability to discover efficiencies and process improvements in daily tasks while maintaining accuracy
• Strong organizational skills
• Proficiency in problem investigation and resolution
• Proficiency in Microsoft Office
• Proficiency with Excel spreadsheets and formulas
• Ability to prioritize and perform multiple tasks simultaneously
• Ability to perform mathematical calculations and review documentation for reasonableness
• Customer service oriented with vendor relationships
• Team oriented attitude and willingness to assist Accounting/HR staff to ensure task completion.

Salary Range

• $22-$25 per hour

Successful candidates are eligible to participate in a comprehensive benefit program which includes health, dental, and vision insurance.  We also have a very generous retirement plan with employer match, a quarterly bonus plan, and an Employee Stock Ownership Plan. 

By applying for this position, you’re aware you’re applying to an adult retailer and must be at least 18 years of age.

Romantix, Inc. is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination and harassment against employees, applicants for employment, individuals providing services in the workplace pursuant to a contract, unpaid interns and volunteers based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, Civil Air Patrol status, military and veteran status and any other consideration protected by federal, state or local law (collectively referred to as "protected characteristics").